Thank you so much to our volunteers who purchase the supplies we need for our events and programs!

 

The PTA uses donated monies, and we have strict transparency and daylighting requirements.  

 

2026-2027 Redwood PTA Reimbursement Process
 
Here is the process we have implemented to collect the necessary paperwork / documentation required for reimbursement requests:
 
    1. All reimbursement requests must be made on the Redwood PTA Request for Payment Form (available at: https://forms.gle/jexuGHkXvMiqZwrQ8). 
    2. Use this form https://docs.google.com/spreadsheets/d/1wbmJK-Zw82Ey10-AEp4PhFtG6uNkkYX8/edit?usp=sharing&ouid=105970774711205327687&rtpof=true&sd=true (make a copy) to itemize your expenses and upload this form along with your receipts.
    3. Persons requesting reimbursement requests should submit the completed form and receipts via the google form and mention the event/program owner name and email (e.g. Robotics - VEX Lead, or the Fall Festival Lead). 
    4. Please hold onto the original receipts in case of any discrepancy regarding requested reimbursement.
    5. Event/program owners will be notified and asked for their approval, with the form and receipts attached. 
    6. If the expense is an approved PTA expense and has been budgeted for, the PTA Treasurer will process the paperwork and cut the check. That check needs to be signed by the PTA President & verified by the PTA Secretary. 
    7. Checks will be issued monthly (around middle of the month starting September) after the PTA Board meetings. You will be intimated to pick up the check from the school office.
    8. We are trying to be environmentally conscious, so we will not be mailing checks unless you do not reside in Saratoga and are not a parent at the school. Checks can be mailed to coaches who work remotely.

Upcoming Events

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